ClubCore Built around how clubs actually operate
ClubCore

Feature overview

One joined-up platform for the admin, member experience and operational control clubs actually need.

ClubCore brings memberships, bookings, coach workflows, staff access, classes, payments, events, communications and reporting into one clearer workflow for clubs with busy calendars and busy teams.

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Less chasing Track renewals, bookings, approvals and payments without splitting work across multiple systems.
Better member service Members can self-serve the tasks that usually create the most admin, including wallet cards, bookings and payments.
Clearer oversight Managers and committees get one view of activity, income, staff workflows and what needs attention.

Core modules

Membership management

Store member records, categories, renewals, payment status, profile notes, membership history and public or private membership visibility in one searchable place.

  • Categories, statuses and expiry tracking
  • Joining forms and profile management
  • Family, junior and concession handling
  • Search, membership filters and exports

Bookings and facilities

Run courts, rooms, club spaces and coaching slots with clear availability, booking rules, upgrade prompts and admin control.

  • Live availability and booking limits
  • Member-only or public access rules
  • Recurring bookings, events and cancellations
  • Peak and off-peak control

Classes and sessions

Create class timetables, coaching programmes and junior activity with capacity limits, attendance visibility and coach-led session setup.

  • Recurring classes and session listings
  • Capacity control and waiting lists
  • Coach or instructor assignment
  • Paid or free session support

Payments and renewals

Track what has been paid for memberships, bookings, classes, events, coaching sessions and one-off charges so less falls through the cracks.

  • Online and manual payment tracking
  • Receipts and status visibility
  • Membership and booking reconciliation
  • Cleaner finance handover

Flexible pricing

Support the charging rules clubs actually use, from simple flat fees to discounted membership structures, coach fees and upgrade logic.

  • Flat fees and monthly payment options
  • OAP, student and Blue Light discounts
  • Facility pricing by time or access type
  • Club-specific pricing policies

Events and communications

Promote socials, tournaments, presentations and club nights while keeping members informed with the right updates and event booking control.

  • Event listings and attendance handling
  • Booking confirmations and reminders
  • Renewal and cancellation messages
  • Targeted notices to member groups

Operations

Built to make daily club management easier to control.

Member portal

Give members a simple place to book, pay, manage their account, access a digital member card and keep up with club activity.

Admin dashboard

Bring bookings, member actions, payment alerts, pending validations and upcoming activity into one admin workspace.

Reporting and insight

See active members, revenue, booking volume, unpaid memberships, coach activity and class uptake without manual collation.

Roles and permissions

Give managers, reception teams, coaches, committee users, staff users and finance staff the access they need without sharing logins.

Coach role and coaching commerce

Support dedicated coach accounts, coaching session creation, coach-specific booking rules and court-fee based coach pricing.

Staff workflows and calendars

Let staff users manage day-to-day operations with dedicated permissions, visual booking calendars and cleaner admin handling.